30+ Free Proxy Letter Examples & Templates

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Bank Name]
[Bank Branch Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation

Dear [Bank Manager’s Name],

I, [Your Full Name], holding account number [Your Account Number] at [Bank Name], hereby authorize [Proxy Full Name] to act on my behalf for the specific purpose of managing the following banking activities:

• [Activity 1, e.g., withdrawal of funds up to $[Amount]]
• [Activity 2, e.g., submission of documents related to account update]
• [Activity 3, e.g., collecting a cheque book or debit card]

[Proxy Full Name] is a trusted individual and will present their valid government-issued identification at the time of the transaction. Kindly provide them with the necessary support to complete the aforementioned tasks.

I have enclosed a copy of my identification as well as the identification document of the authorized person for verification. Please feel free to reach out to me directly at [Your Phone Number] or [Your Email Address] if further clarification is required.

Thank you for your assistance in this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Appointment of Proxy for Representation

Dear [Recipient’s Name],

I am writing to formally appoint [Proxy Full Name] as my proxy representative for [specific purpose, e.g., attending the Annual General Meeting of [Organization Name]] scheduled on [Date].

[Proxy Full Name] will act on my behalf, fully authorized to participate, deliberate, and vote in my stead on any matters arising during the meeting. They will present this letter along with their identification as proof of authorization.

This appointment is valid solely for the stated purpose and timeframe. Should you need any additional confirmation or information, please contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for acknowledging this arrangement and supporting my proxy in this capacity.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation

To Whom It May Concern,

I, [Your Full Name], hereby authorize [Proxy Full Name] to act as my proxy for [specific purpose, e.g., submitting legal documents at [Organization/Office Name]] on [Date]. They are fully empowered to represent me in all matters related to this task.

[Proxy Full Name] will carry all the necessary documents, including a copy of this authorization letter and their government-issued identification, for your verification. Please allow them to proceed with the requested actions on my behalf.

This authorization is strictly limited to the mentioned purpose and will expire upon completion of the task. Should you have any questions, do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation and understanding.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization to Vote as Proxy

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], hereby appoint [Proxy Full Name] to act as my proxy and cast my vote in the [specific event or meeting, e.g., Annual Shareholders’ Meeting of [Organization Name]] to be held on [Date] at [Location].

[Proxy Full Name] will represent me with full authority to deliberate and make decisions as necessary. Please find attached a copy of my identification and their valid ID for verification purposes.

Should you need further details, please reach me directly at [Your Phone Number] or via email at [Your Email Address]. I appreciate your assistance in ensuring this process is handled smoothly.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Election Committee/Organization Name]
[Address]
[City, State, ZIP Code]

Subject: Proxy Voting Authorization

Dear [Recipient’s Name/To Whom It May Concern],

This letter is to confirm that I, [Your Full Name], grant [Proxy Full Name] the authority to cast my vote on my behalf during the [specific event, e.g., Board of Directors Election] scheduled on [Date].

Due to my inability to attend the event in person, I trust [Proxy Full Name] to represent my interests and participate in the voting process with full rights. They will provide their identification and a copy of this letter for verification at the event.

This authorization is limited to the stated event and becomes void once the voting process concludes. Should there be any concerns, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your attention to this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Name]
[Your Position]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization of Proxy for Business Representation

Dear [Recipient’s Name],

I, [Your Name], acting in the capacity of [Your Position] at [Company Name], hereby authorize [Proxy Full Name] to act on behalf of [Company Name] for the specific purpose of [briefly describe purpose, e.g., attending the supplier meeting or finalizing a contract].

[Proxy Full Name] has been granted full authority to represent [Company Name] and make decisions within the scope of the stated purpose. They will provide all necessary documentation and identification as required for verification.

This authorization is valid solely for the stated transaction and will expire upon its completion. Should you require additional information, feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation in facilitating this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]
[Your Position]
[Company Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization to Act on My Behalf

To Whom It May Concern,

I, [Your Full Name], authorize [Proxy Full Name] to act on my behalf for the purpose of [specific task or responsibility, e.g., managing my legal affairs, submitting forms, or collecting documents]. This authorization extends to any and all actions necessary to fulfill the task, including signing documents or communicating with relevant parties.

[Proxy Full Name] will carry this letter along with their valid identification for verification. This authorization is effective from [Start Date] and will remain valid until [End Date] unless revoked earlier in writing.

Should you have any questions or require further clarification, please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your assistance in this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Temporary Proxy Authorization

Dear [Recipient’s Name/To Whom It May Concern],

This letter serves as a formal authorization for [Proxy Full Name] to act on my behalf for the duration of [specific timeframe, e.g., two weeks starting from [Start Date] to [End Date]]. During this period, [Proxy Full Name] is authorized to handle [specific tasks, e.g., attending meetings, signing documents, or collecting items].

This proxy is strictly temporary and will automatically terminate on [End Date]. [Proxy Full Name] will present a copy of this letter and their identification for your verification.

Please do not hesitate to reach out to me at [Your Phone Number] or [Your Email Address] for any additional clarification. I appreciate your cooperation and support in enabling this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Healthcare Provider/Hospital Name]
[Address]
[City, State, ZIP Code]

Subject: Medical Proxy Authorization

Dear [Healthcare Provider’s Name/To Whom It May Concern],

I, [Your Full Name], hereby designate [Proxy Full Name] as my medical proxy to make healthcare decisions on my behalf in the event that I am unable to do so myself. This authorization includes, but is not limited to, consenting to or refusing treatment, accessing medical records, and communicating with healthcare professionals regarding my care.

[Proxy Full Name] is fully aware of my preferences and has my full trust to act in my best interest. Please allow them to represent me in all medical matters if required. A copy of their identification and this letter will be provided for verification.

This proxy authorization is effective immediately and will remain valid until revoked in writing. Should you need any further information, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and support.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Position]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization of Proxy for Business Transactions

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], acting in the capacity of [Your Position] at [Company Name], hereby authorize [Proxy Full Name] to act on my behalf for the specific purpose of [state purpose, e.g., attending the trade negotiation meeting on [Date] at [Location]].

[Proxy Full Name] is authorized to represent [Company Name], engage in discussions, and make decisions within the agreed parameters of the task. They will present this letter along with valid identification for verification purposes.

This authorization is valid solely for the stated transaction and will expire upon its completion. Should you require additional information, feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation in facilitating this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]
[Your Position]
[Company Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Department of Transportation/Vehicle Registration Office Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization to Act on Behalf for Vehicle Matters

To Whom It May Concern,

I, [Your Full Name], hereby authorize [Proxy Full Name] to act on my behalf in matters related to the registration, renewal, or documentation of the company vehicle with the registration number [Vehicle Registration Number].

[Proxy Full Name] is granted permission to submit the required documents, collect registration certificates, and complete all necessary processes at your office. They will carry their identification and a copy of this letter for your verification.

This proxy authorization is valid until [End Date] or until the completion of the stated tasks. Should you need any further clarification, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization for Collection by Proxy

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], hereby authorize [Proxy Full Name] to collect [specific item/document, e.g., my parcel, legal document, or certificate] from [location/organization, e.g., [Office/Department Name], [Address]] on my behalf.

[Proxy Full Name] is fully empowered to collect the item(s) and will present this letter, along with their valid identification, for verification purposes. I have also included a copy of my identification for your reference.

This authorization is effective only for this collection and expires once the item is retrieved. If you need further clarification, feel free to contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and cooperation.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Tax Authority Name/IRS/Tax Consultant Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy to File Taxes on My Behalf

To Whom It May Concern,

I, [Your Full Name], hereby appoint [Proxy Full Name] as my authorized representative for the purpose of filing my taxes for the fiscal year [Year]. This authorization allows [Proxy Full Name] to access my tax records, communicate with tax authorities, and submit all required documentation to ensure the filing is completed accurately.

[Proxy Full Name] will provide this letter and their identification for verification. This authorization will remain valid until the tax filing process is completed or [End Date], whichever occurs first.

For further clarification, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation in this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Legal Authority]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Authorization to Act as Power of Attorney

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], hereby grant [Proxy Full Name] the authority to act as my Power of Attorney for the purpose of managing [specific matters, e.g., financial transactions, property management, legal matters]. This authorization is made in accordance with all applicable laws and is valid starting from [Start Date] until [End Date] or until revoked in writing.

[Proxy Full Name] has the legal capacity to act on my behalf, including signing documents and making decisions within the scope of this authorization. A copy of this letter and their identification will be provided for verification.

If you have any concerns or require further clarification, do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and cooperation.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Landlord’s Name/Property Manager’s Name]
[Landlord/Property Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation

Dear [Landlord’s Name/To Whom It May Concern],

I, [Your Full Name], hereby authorize [Proxy Full Name] to act on my behalf in matters related to the property located at [Property Address]. This includes, but is not limited to, attending property inspections, signing lease-related documents, or addressing any other landlord-tenant matters.

[Proxy Full Name] will provide this letter along with their identification as proof of authorization. This proxy is valid from [Start Date] until [End Date], unless earlier revoked in writing.

Please contact me at [Your Phone Number] or [Your Email Address] if further clarification is needed. Thank you for accommodating this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[School/University Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization to Act on My Behalf for Educational Matters

Dear [School/University Administrator’s Name],

I, [Your Full Name], a [student/guardian/parent] at [School/University Name], hereby authorize [Proxy Full Name] to act on my behalf for matters concerning [specific purpose, e.g., the submission of academic forms, attending meetings, or collecting documents] on [specific date(s), if applicable].

[Proxy Full Name] is fully authorized to represent me in this regard, and they will provide a copy of this letter and their valid identification for verification. This authorization is effective solely for the specified purpose and will expire upon its completion.

Should you require additional information or need to verify details, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance and support in facilitating this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Appointment of Proxy for Shareholder Meeting

Dear [Board of Directors/Meeting Organizer],

I, [Your Full Name], a shareholder of [Company Name], hereby designate [Proxy Full Name] as my proxy to attend and vote on my behalf at the upcoming Shareholder Meeting scheduled for [Date] at [Location].

[Proxy Full Name] has my full confidence to participate in discussions and vote according to my interests. They will provide this letter along with valid identification for verification. This proxy appointment is valid exclusively for the stated meeting and will terminate upon its conclusion.

If you have any concerns or require further confirmation, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and assistance in recognizing this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Immigration/Travel Authority Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation for Travel

To Whom It May Concern,

I, [Your Full Name], authorize [Proxy Full Name] to act on my behalf for matters related to [specific travel purpose, e.g., arranging travel documents, ticketing, or accompanying [Child’s Name]] for the trip scheduled on [Date] to [Destination].

[Proxy Full Name] is granted the authority to handle all required processes, including signing documents, providing necessary details, and making decisions regarding travel arrangements. They will carry valid identification and a copy of this letter for your verification.

This proxy is valid only for the specified trip and associated activities. For further clarification, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation in this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Court Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization to Act as Proxy in Court Proceedings

Dear [Court Clerk/To Whom It May Concern],

I, [Your Full Name], hereby authorize [Proxy Full Name] to represent me in [specific case/matter, e.g., Case Number [XYZ]] during the court proceedings scheduled on [Date] at [Court Name]. This authorization grants [Proxy Full Name] the ability to appear on my behalf, present necessary documents, and address any inquiries related to the case.

[Proxy Full Name] will provide this letter along with their identification for verification at the time of the hearing. Please contact me at [Your Phone Number] or [Your Email Address] if further confirmation is required.

This proxy is valid exclusively for the stated court matter and will terminate upon completion of the proceedings.

Thank you for your attention and assistance.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Department of Motor Vehicles/Transport Office Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy to Handle Vehicle Registration

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], authorize [Proxy Full Name] to act on my behalf for the purpose of registering my vehicle with the registration number [Vehicle Identification Number or License Plate]. This includes completing the necessary paperwork, submitting required documents, and signing forms as needed.

[Proxy Full Name] will carry valid identification and a copy of this letter for verification. Please allow them to complete the vehicle registration process on my behalf.

This proxy is valid solely for the vehicle registration process and will expire upon its completion. Should you need additional clarification, please contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your cooperation.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Property Management Office Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation in Property Management

Dear [Property Manager’s Name/To Whom It May Concern],

I, [Your Full Name], hereby authorize [Proxy Full Name] to act on my behalf concerning the property located at [Property Address]. [Proxy Full Name] is authorized to handle tasks including, but not limited to, coordinating repairs, collecting or paying rent, attending inspections, and signing necessary documents.

[Proxy Full Name] will present this letter along with their identification for verification. This authorization is valid from [Start Date] to [End Date], or until further written notice is provided by me.

If you have any questions, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for facilitating this arrangement.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Bank Name/Financial Institution Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy to Act on My Behalf for Loan Application

Dear [Bank Manager’s Name/To Whom It May Concern],

I, [Your Full Name], hereby authorize [Proxy Full Name] to act on my behalf in matters related to my loan application with [Bank/Financial Institution Name]. This includes submitting the required documentation, responding to queries, and signing necessary forms as needed.

[Proxy Full Name] is a trusted individual who will carry this letter along with their valid identification for your verification. Please allow them to proceed with the application process on my behalf.

This proxy is valid solely for the purpose of managing my loan application and will remain effective until [End Date] or upon the completion of the process. Should you need any additional details, you may contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name/Real Estate Office Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy to Act in Property Sale

Dear [Recipient’s Name/To Whom It May Concern],

I, [Your Full Name], hereby appoint [Proxy Full Name] to act on my behalf for the sale of my property located at [Property Address]. This authorization grants [Proxy Full Name] the authority to negotiate terms, sign necessary documents, and complete all legal formalities associated with the sale.

[Proxy Full Name] will present this letter along with their identification for verification purposes. This authorization is effective from [Start Date] and will expire upon the completion of the sale or [End Date], whichever comes first.

Should you require any additional details or clarification, please contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your assistance in this matter.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[School/Admissions Office Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy to Complete School Admission Formalities

To Whom It May Concern,

I, [Your Full Name], hereby authorize [Proxy Full Name] to act on my behalf in completing the admission formalities for [Child’s Name] at [School Name]. This includes submitting documents, signing admission-related forms, and handling any other requirements specified by the admissions office.

[Proxy Full Name] will carry this letter and valid identification for your verification. This authorization is valid solely for the admission process and will expire upon its completion.

If you require any additional clarification, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and cooperation.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[School/University Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization to Collect Certificates on My Behalf

To Whom It May Concern,

I, [Your Full Name], authorize [Proxy Full Name] to collect my [specific certificate(s), e.g., degree certificate, transcript] from [School/University Name] on my behalf. Due to [reason, e.g., my current unavailability], I am unable to collect the document(s) personally.

[Proxy Full Name] will present this letter along with valid identification for verification purposes. A copy of my identification is also attached for your reference.

This authorization is valid solely for the collection of the mentioned document(s). If further clarification is needed, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Sincerely,
[Your Signature]
[Your Full Name]

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Association Name]
[Address]
[City, State, ZIP Code]

Subject: Authorization for Proxy Representation in Voting

Dear [Association President’s Name/To Whom It May Concern],

I, [Your Full Name], a registered member of [Association Name], hereby appoint [Proxy Full Name] as my proxy to represent me and cast votes on my behalf during the [specific meeting, e.g., Annual Association Meeting] scheduled on [Date] at [Location].

[Proxy Full Name] has my full confidence to participate in discussions and vote according to my interests. They will provide this letter along with valid identification for verification. This authorization is limited to the stated meeting and will expire upon its conclusion.

If there are any questions regarding this authorization, please contact me directly at [Your Phone Number] or [Your Email Address].

Thank you for your attention to this matter.

Sincerely,
[Your Signature]
[Your Full Name]