A consent letter is a formal letter where a person or entity grants permission or
shows approval for a particular course of action or use of information. It is used in
various places as an approval for performing a particular action, such as in the
medical field, legal obligations and contracts, business, travel plans, jobs, and many other places. Writing a letter of consent is crucial to initiate an action, as this
informed consent letter acts as proof that the person knows all risks, benefits, and all
Others involved potential consequences. You can find these sample and example
forms of consent letters in Word, PDF, and other formats to download at Docsi and
edit them according to your purpose in just a few simple steps.
Letter of Consent Templates [Download in MS Word, Google Docs]
Letter of Consent Format
FROM
[Start the letter by adding the full name, address, email, and phone number at the top of the letter.]
Example:
Mithal
123 Main Street
Delhi, TX 78701
Email: mithal@email.com
Phone: XXX
DATE
[Add the date on the consent letter.]
Example: September 23, 2025
TO
[In the to section, mention details about the recipient like the name, designation, and full address.]
Example:
Mr. Noah
Principal
ABC High School
456 Washington
75001
SUBJECT
[In the subject section, mention a line that clearly states the purpose of writing the consent letter.]
Example: Consent Letter for My daughter Suhara School Trip
SALUTATION
Add the greetings such as “Dear [Name]” or “To Whom It May Concern.”
Example: Dear Mr. Ravindra,
BODY
In simple and clear words, write a clear purpose note.
Example:
I am the legal parent of Suhana, the student of Grade 8 at
ABC High School. I am writing this letter of consent to share my consent/approval to allow her to participate in the school trip that is on Oct 5th, 2025.
If you wish to mention any details or condition that you want to convey to school management then cover them in the body of the letter section.
Example:
Being a parent, I would like to request you to take full responsibility and ensure the safety of my child during the trip.
Towards the end of the consent letter, add a closing line and convey your gratitude in words.
Example: Thank you for the educational trip for the students.
CLOSING
[It is important to give a proper closing for the letter of consent along with your signature.]
Example:
Sincerely,
Mithal
Your Signature
How to Write a Letter of Consent?
Start writing a consent letter by adding the date and details of the recipient. Next, you
can add a one-liner that clearly states the purpose of writing the consent letter, and
then proceed to write the body of the letter, where you mention granting consent
and to whom it is referred. Add the names, date, and all other details along with the
period of time the consent has been granted. In the end, conclude the consent letter
with contact information by adding a formal closing and signature.
- Header:
Add the date and the recipient’s information, such as address and contact
details. - Subject Line:
Clearly mention the purpose of the letter. For example: Consent for
travelling for a School Trip. - Salutation:
Convey the greeting either by the name of the person or by using Sir or Mam.
- Body of the Letter:
Start writing the letter of consent by adding a brief introduction about yourself, purpose of writing the consent letter. You should clearly write your consent approval for a particular action and provide relevant details, such as the names of people involved, the location, and the duration of the consent.
- Closing:
At the finishing of the letter, give a formal ending by showing your gratitude in words like “Yours sincerely” or “Yours faithfully and add your signature.
What is a Consent Letter?
A consent letter is a formal letter that is written by one person to another in order to request consent or provide consent for a particular action. The consent letter must not have any restrictions, as it is mainly a permission-granting or requesting type of letter for cases like entering into a contract, approval for a child’s trip, approval for medical emergencies, and others.
Why is a letter of consent important?
It acts as proof of permission and helps avoid misunderstandings or legal issues.
Does a letter of consent need to be notarized?
Not every time. For legal or travel purposes and others, notarization may be required. For school or office purposes, a simple signed letter is enough.
Is a letter of consent the same as a permission letter?
Yes, both are written to grant permission.
Who usually writes a letter of consent?
A consent letter is written by a parent, guardian, or an authorized person.