21+ Free Proof of Employment Letter Examples & Templates

[Your Company Letterhead]

[Date]

To Whom It May Concern,

This is to certify that [Employee’s Full Name] has been employed with [Company Name] as a [Job Title] since [Start Date]. [He/She/They] is currently working [full-time/part-time] and earns an annual salary of [Annual Salary] or an hourly rate of [Hourly Rate], depending on the position.

[Employee’s Full Name] has consistently demonstrated professionalism and dedication to their role and is a valued member of our team.

If you require further information, please feel free to contact us at [Company Phone Number] or via email at [Company Email Address].

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Visa Application

To Whom It May Concern,

This letter is to verify that [Employee’s Full Name] is employed with [Company Name] as a [Job Title]. [He/She/They] has been a valued member of our team since [Start Date] and currently holds a [full-time/part-time] position.

[Employee’s Full Name] receives an annual salary of [Annual Salary] and is responsible for [Brief Description of Duties]. [His/Her/Their] role is critical to our operations, and [he/she/they] consistently demonstrates professionalism and dedication.

We support [Employee’s Full Name]‘s application for a visa and confirm that [he/she/they] will continue to be employed with us during [his/her/their] time abroad. Should you require any further information or clarification, please feel free to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Canada Visa Application

To Whom It May Concern,

This is to confirm that [Employee’s Full Name] is employed with [Company Name] as a [Job Title]. [He/She/They] has been a dedicated member of our team since [Start Date] and currently holds a [full-time/part-time] position.

[Employee’s Full Name] earns an annual salary of [Annual Salary] and is responsible for [Detailed Description of Duties]. [His/Her/Their] contributions have been instrumental in achieving our company’s goals and maintaining our standards of excellence.

We fully support [Employee’s Full Name]‘s application for a Canada visa and affirm that [he/she/they] will continue to be employed with us during [his/her/their] stay in Canada. [He/She/They] is expected to resume [his/her/their] duties on [Expected Return Date].

Should you require any additional information or have further inquiries, please feel free to contact me directly at [Your Phone Number] or via email at [Your Email Address].

Thank you for your consideration.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Your Company Logo]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

Subject: Employment Verification for Apartment Lease Application

To Whom It May Concern,

I am pleased to confirm that [Employee’s Full Name] is employed with [Company Name] in the role of [Job Title]. [He/She/They] has been a dedicated member of our team since [Start Date] and continues to contribute significantly to our operations.

[Employee’s Full Name] holds a [full-time/part-time] position, earning an annual salary of [Annual Salary]. [His/Her/Their] responsibilities include [Detailed Description of Duties], which [he/she/they] performs with exceptional professionalism and reliability.

Throughout [his/her/their] tenure, [Employee’s Full Name] has demonstrated consistent punctuality and a strong work ethic, reflecting financial stability and responsibility—qualities that make [him/her/them] an ideal candidate for tenancy.

We fully support [Employee’s Full Name]‘s application to lease an apartment and believe that [he/she/they] will uphold the same standards of responsibility and reliability in fulfilling lease obligations. Should you require any further information or verification, please do not hesitate to reach out to me directly at [Your Phone Number] or via email at [Your Email Address].

Thank you for considering this application.

Best regards,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Embassy Documentation

To The [Embassy Name],

This is to formally confirm that [Employee’s Full Name], holder of Passport Number [Passport Number], is employed with [Company Name] in the position of [Job Title]. [He/She/They] has been part of our organization since [Start Date] and currently holds a [full-time/part-time/contractual] role.

[Employee’s Full Name] receives an annual salary of [Salary Amount]. [He/She/They] is a dedicated professional handling [Brief Description of Job Responsibilities] and has consistently contributed to our organization’s success.

This letter is provided at the request of [Employee’s Full Name] to support [his/her/their] visa/immigration application to [Country/Embassy Name]. We confirm [he/she/they] remains employed with [Company Name] and is in good standing with our organization.

Should you require any additional information or clarification, please contact us at [HR Phone Number] or via email at [HR Email Address].

Thank you for your attention to this matter.

Yours faithfully,
[Authorized Signatory’s Full Name]
[Title of Signatory]
[Company Name]
[Contact Information]

Company Seal/Stamp (if applicable)

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Work Requirements

To Whom It May Concern,

I am pleased to confirm that [Employee’s Full Name] is currently employed with [Company Name] as a [Job Title]. [He/She/They] has been a valued member of our team since [Start Date] and works on a [full-time/part-time] basis.

[Employee’s Full Name] receives a salary of [Salary Amount] per [month/year]. In [his/her/their] role, [he/she/they] is responsible for [Brief Description of Job Responsibilities]. [He/She/They] consistently performs these duties with professionalism, dedication, and a strong commitment to our organization’s goals.

This letter is provided at the request of [Employee’s Full Name] to assist with work-related requirements. We confirm that [he/she/they] continues to be employed with [Company Name] in good standing and remains a reliable and valuable part of our team.

If you need additional information or have any further questions, please don’t hesitate to contact me at [Your Phone Number] or via email at [Your Email Address]. I would be happy to provide further details.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Name]

[Company Address]

[City, California, ZIP Code]

[Date]

Subject: Employment Verification for California-Specific Requirements

To Whom It May Concern,

This letter is to formally verify that [Employee’s Full Name] is currently employed with [Company Name], based in California, as a [Job Title]. [He/She/They] joined our team on [Start Date] and has been a valued contributor to our organization ever since.

[Employee’s Full Name] works on a [full-time/part-time] basis and earns a salary of [Salary Amount] per [month/year]. [He/She/They] is responsible for [Brief Job Responsibilities], consistently delivering high-quality results that align with our company’s mission and values.

This letter has been prepared upon request to support [Employee’s Full Name] in [specific purpose, e.g., rental agreement, visa application, financial verification]. We confirm that [he/she/they] is a reliable, trustworthy, and dedicated professional whose employment status remains active and in good standing.

If you require any additional details or have further inquiries, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address]. We are happy to assist with any verification needs.

Thank you for your time and consideration.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Bank Account Opening

To Whom It May Concern,

This letter serves as confirmation that [Employee’s Full Name] is currently employed with [Company Name]. [He/She/They] has been working with us since [Start Date] and holds the position of [Job Title] on a [full-time/part-time] basis.

[Employee’s Full Name] earns an annual salary of [Salary Amount], which is disbursed on a regular basis through direct deposit. [He/She/They] is responsible for [Brief Job Responsibilities] and consistently meets or exceeds expectations in this role.

This letter has been issued at the request of [Employee’s Full Name] for the purpose of opening a bank account. We confirm that [he/she/they] is a reliable and trusted employee, and this verification is provided to assist with the necessary account setup.

If any additional details are required, please feel free to contact me at [Your Phone Number] or via email at [Your Email Address]. We will be happy to provide further clarification.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Independent Contractor

To Whom It May Concern,

This letter is to confirm that [Contractor’s Full Name] is currently engaged with [Company Name] as an independent contractor. [He/She/They] has been providing services to our organization since [Start Date], under a formal contract agreement.

[Contractor’s Full Name] specializes in [Brief Description of Services/Field of Expertise] and is compensated on a [hourly/project/contractual] basis at the rate of [Payment Amount]. [He/She/They] consistently delivers high-quality work, meeting all project deadlines and requirements as outlined in our agreement.

As an independent contractor, [Contractor’s Full Name] is responsible for managing [his/her/their] own taxes and benefits, as per the terms of our engagement. This letter is issued upon request for [specific purpose, e.g., rental application, loan approval].

Should you need any additional details or have further inquiries, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Immigration Purposes

To Whom It May Concern,

I am writing to confirm that [Employee’s Full Name] is currently employed by [Company Name] as a [Job Title]. [He/She/They] has been with our organization since [Start Date] and holds a [full-time/part-time] position. [Employee’s Full Name] is a valued member of our team and consistently performs [his/her/their] duties with professionalism and dedication.

[Employee’s Full Name] receives an annual salary of [Salary Amount], which is paid on a [monthly/bi-weekly] basis. [He/She/They] plays a critical role in our organization, handling [Brief Description of Key Responsibilities]. We greatly appreciate the contributions [he/she/they] makes to our team.

This letter is provided in support of [Employee’s Full Name]‘s immigration application. We fully support [his/her/their] application and can confirm that [he/she/they] is currently employed in good standing with [Company Name].

Should you require any additional information or have further questions, please do not hesitate to contact me directly. You can reach me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your assistance in processing this application.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Green Card Application

To Whom It May Concern,

I am writing to confirm that [Employee’s Full Name] is currently employed by [Company Name] as a [Job Title]. [He/She/They] has been with our company since [Start Date] and works on a [full-time/part-time] basis.

[Employee’s Full Name] earns an annual salary of [Salary Amount], and [his/her/their] responsibilities include [Key Job Responsibilities]. [He/She/They] has consistently demonstrated professionalism, dedication, and skill in fulfilling these duties, and [his/her/their] work is an important part of our operations.

This letter is provided to support [Employee’s Full Name]’s Green Card application. We value [his/her/their] contributions and can confirm that [he/she/they] remains employed with us in good standing. [His/Her/Their] role is critical to our ongoing success, and we fully support [his/her/their] application for permanent residency.

If you have any questions or need additional information, please feel free to contact me at [Your Phone Number] or by email at [Your Email Address]. I will be happy to assist you with anything further.

Thank you for your time and consideration.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Your Full Name]

[Your Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Babysitter

To Whom It May Concern,

I am writing to confirm that [Babysitter’s Full Name] has been providing babysitting services for my family since [Start Date]. [He/She/They] has been entrusted with caring for my children, ensuring their safety, and managing daily activities. These responsibilities include [preparing meals, organizing recreational activities, assisting with homework, and maintaining consistent routines].

[Babysitter’s Full Name] works on a [full-time/part-time] basis and has consistently displayed outstanding reliability, professionalism, and a compassionate attitude. [He/She/They] has created a nurturing environment that my children enjoy and benefit from immensely.

Should you need additional information or have any questions, feel free to contact me directly at [Your Phone Number] or via email at [Your Email Address]. I would be happy to provide further details.

Thank you for your attention.

Sincerely,
[Your Full Name]
[Your Relationship, e.g., Parent/Employer]

[Your Full Name]

[Your Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Nanny Services

To Whom It May Concern,

I am pleased to confirm that [Nanny’s Full Name] has been employed as a nanny for my family since [Start Date]. In this role, [he/she/they] is responsible for the comprehensive care of my children, which includes [preparing nutritious meals, organizing educational and recreational activities, assisting with homework, and ensuring a safe and nurturing environment].

[Nanny’s Full Name] works on a [full-time/part-time] basis and has consistently demonstrated exceptional dedication, reliability, and a compassionate approach. [He/She/They] has become an integral part of our household, significantly contributing to the well-being and development of our children.

If you require any further information or have additional questions regarding [Nanny’s Full Name]‘s employment, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your time and consideration.

Sincerely,
[Your Full Name]
[Your Relationship, e.g., Parent/Employer]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

To Whom It May Concern,

I am pleased to confirm that [Employee’s Full Name] is employed with [Company Name] as a [Job Title]. Since joining us on [Start Date], [he/she/they] has been a dedicated and integral part of our team.

In [his/her/their] role, [Employee’s Full Name] is responsible for [Key Responsibilities]. [He/She/They] consistently demonstrates exceptional skills and professionalism in all tasks undertaken.

Should you require any further information regarding [Employee’s Full Name]‘s employment, please do not hesitate to reach out to me at [Your Phone Number] or via email at [Your Email Address].

Best regards,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Your Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Confirmation for [Employee’s Full Name]

Dear [Recipient’s Name],

I am writing to officially confirm that [Employee’s Full Name] is currently employed with [Company Name] in the position of [Job Title]. [He/She/They] began their tenure with us on [Start Date] and has been a valuable contributor ever since.

[Employee’s Full Name]‘s duties encompass [Detailed Duties], and [he/she/they] has consistently performed these responsibilities with excellence. [His/Her/Their] commitment and expertise have significantly benefited our organization.

If additional verification or information is needed, please feel free to contact me directly at [Your Phone Number] or [Your Email Address].

Warm regards,
[Your Full Name]
[Your Job Title]
[Company Name]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for Schengen Visa Application

Dear Visa Officer,

I am writing to verify that [Employee’s Full Name] is employed with [Company Name] as a [Job Title]. [He/She/They] has been an esteemed member of our team since [Start Date] and currently holds a [full-time/part-time] position.

[Employee’s Full Name] earns an annual salary of [Annual Salary] and is responsible for [Brief Description of Duties]. We fully support [his/her/their] application for a Schengen visa and confirm that [he/she/they] will remain employed with us during [his/her/their] travel period.

Should you need any further information or clarification, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your consideration.

Sincerely,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Confirmation for UK Visa Application

Dear Sir/Madam,

I am writing to confirm that [Employee’s Full Name] is employed at [Company Name] as a [Job Title]. [He/She/They] has been with our organization since [Start Date] and is currently in a [full-time/part-time] role.

In this capacity, [Employee’s Full Name] handles [Detailed Description of Duties]. [His/Her/Their] performance has been outstanding, and [he/she/they] is a highly valued member of our team.

We fully support [Employee’s Full Name]‘s application for a UK visa and can assure you of [his/her/their] intention to return to [Company Name] following [his/her/their] visit.

For any additional information or verification, please contact me at [Your Phone Number] or [Your Email Address].

Thank you for your assistance.

Yours faithfully,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Your Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for [Employee’s Full Name]

To Whom It May Concern,

This letter is to verify that [Employee’s Full Name] is currently employed with [Company Name] as a [Job Title]. [He/She/They] has been part of our team since [Start Date] and maintains a [full-time/part-time] position.

In [his/her/their] role, [Employee’s Full Name] is responsible for [Detailed Description of Duties]. [His/Her/Their] contributions have been invaluable, and [he/she/they] consistently meets and exceeds performance expectations.

If further verification or information is needed regarding [Employee’s Full Name]‘s employment status, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Best regards,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]

[Non-Profit Organization Letterhead]

[Organization Address]

[City, State, ZIP Code]

[Date]

Subject: Employment Verification for [Employee’s Full Name]

Dear [Recipient’s Name or “To Whom It May Concern”],

I am writing to confirm that [Employee’s Full Name] is employed with [Non-Profit Organization Name] as a [Job Title]. [He/She/They] has been an invaluable member of our team since [Start Date].

In [his/her/their] role, [Employee’s Full Name] is responsible for [Detailed Description of Duties, e.g., coordinating community outreach programs, managing volunteer activities, overseeing fundraising initiatives, etc.]. [His/Her/Their] dedication and passion for our mission have significantly contributed to our organization’s success and impact.

[Employee’s Full Name] is employed on a [full-time/part-time] basis and receives a salary of [Annual Salary]. [He/She/They] consistently demonstrates exceptional commitment, teamwork, and leadership skills.

Should you require any further information or have additional questions regarding [Employee’s Full Name]‘s employment, please feel free to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Job Title]
[Non-Profit Organization Name]
[Contact Information]

[Your Company Letterhead]

[Company Address]

[City, State, ZIP Code]

[Date]

Subject: Income Verification for [Employee’s Full Name]

To Whom It May Concern,

This letter is to verify that [Employee’s Full Name] is currently employed with [Company Name] as a [Job Title]. [He/She/They] has been a part of our organization since [Start Date] and holds a [full-time/part-time] position.

[Employee’s Full Name]‘s annual income is [Annual Salary], and [he/she/they] receives additional compensation in the form of [bonuses/commissions/benefits, if applicable]. [His/Her/Their] role involves [Brief Description of Duties], and [he/she/they] consistently meets and exceeds performance expectations.

This income verification is provided upon the request of [Employee’s Full Name] for the purpose of [reason, e.g., securing a loan, renting an apartment, etc.]. Please note that this information is confidential and should be used solely for the intended purpose.

If you require any further details or have additional questions, please contact me directly at [Your Phone Number] or via email at [Your Email Address].

Thank you for your cooperation.

Best regards,
[Your Full Name]
[Your Job Title]
[Company Name]
[Contact Information]