A letter of intent is a preliminary document that outlines the terms between two parties before they enter into a binding agreement. It is a crucial document for job applications, children’s guardianship after their last days, joint ventures, real estate transactions, supplier agreements, loan applications, acquisitions, and many others to clearly state the general terms involved. It is important to carry trust and confidence while detailing the negotiations between both parties. You can find these sample and example letter of intent templates in Google Docs, Word, PDF, and others listed at Docsi.
Letter of Intent Templates in Microsoft Word & Google Docs
Letter of Intent Format
FROM
Write your full name, address, email, and phone number at the top. Sample:
Example:
Samuel
123 Main Street
Newyork, TX 78701
Email: samuel@email.com
Phone: XXX
DATE
Add the date on the letter.
Sample: September 21, 2025
TO
Add name, designation, and full address of recipient.
Example:
Dr. Samuel
Director
XYZ University
Newyork, United States
SUBJECT
Add a subject line in the beginning that clarifies the purpose behind writing this letter.
Example: A Letter of Intent for Admission in MBA
SALUTATION
Add a formal greeting such as “Dear [Name]” or “To Whom It May Concern.”
Example: Dear Dr. Thyagi
BODY
The initial step while writing the letter must be about covering the purpose of writing the letter.
Example: I am writing this letter to express my interest in applying for the admission in Master of Business Administration (MBA) at University.
While writing the letter of intent for the admission, mention your education and experience details to support your application.
Example: I am a bachelor’s degree holder in business management and have about 3 years of marketing experience. I am highly interested in joining your university to pursue an MBA and enhance my skills.
Highlight why you chose this University.
Example: I am interested in joining the University as you are known for the quality learning and international opportunities for the students.
At the end of the letter of intent, add a closing line and show your gratitude in words.
Sample: Thank you for considering my application and I look forward to joining the University.
CLOSING
End with a formal closing line, including your name and the signature.
Sample:
Sincerely,
Nicolas
How to write a Letter of Intent?
To write a letter of intent (LOI), you should follow the format, start by mentioning the date and your contact details, followed by the recipient’s details. In the next step, mention the reason behind writing the letter. Then, the body of the letter must cover your qualification, explain the benefits or the terms that are associated with the LOI, and include all other details. Finally, give closure to the letter professionally with a closing line!
Steps to write a Letter of Intent:
- Start the Letter of Intent:
Begin the letter writing with the date and your contact details followed by adding the details of the person for whom you are writing the letter.
- Purpose:
Begin the letter by clearly stating the purpose behind writing it in the first part of the paragraph and also mention your interest in the same and why you chose to approach them.
- Body Part of Letter:
Based on the purpose of the letter of intent you are writing, detail your interest, experience, skills and other details along with clarifying your interest in the opportunity. Along with that, if you do it for the job purpose then add how you can contribute to the growth of the company and what all you can add to their success. Adding such details can be a plus for your Letter.
- Add a Call to Action:
Conclude the letter with a call to action like ‘requesting a call back’,’ a quick meeting’ or ‘interview’.
- Give a proper Closing:
When you are done with everything that you want to convey, consulate the letter by giving a proper closing like “Sincerely”, “Yours sincerely” along with a signature.
What is a Letter of Intent?
A Letter of intent (LOI) is a document that outlines the terms involved between two or more parties. This can be legally binding or non-binding, often used in mergers, acquisitions, jobs and others that clearly shows your intention or interest for a certain thing.
Is a Letter of Intent legally binding?
In most cases, Letter of Intent (LOI) only shows intention and does not have any obligation. However, in business and other official agreements, some clauses may be mentioned which are legally binding.
Should I sign a Letter of Intent?
Yes, if the intent letter is a printed letter. If it is an email then typing your full name is sufficient.
Can a Letter of Intent be used for multiple purposes?
Yes, letter of intent is used for academics, job applications, business partnerships, real estate, research and collaborations.
What tone should I use in a Letter of Intent?
The Intent letter tone should be formal, respectful, and professional.