45+ Free Excuse Letter Examples & Templates

Subject: Apology and Explanation for Absence on [Date]

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to sincerely apologize for my unexpected absence on [date]. Due to unforeseen circumstances involving [briefly explain the situation, e.g., a medical emergency, a family matter], I was unable to [attend work/come to school/participate in the event].

I understand the importance of my responsibilities and the inconvenience my absence may have caused. To make amends, I am prepared to [propose a solution, e.g., work extra hours, submit missed assignments promptly]. Please let me know if there’s anything specific you would like me to address.

Thank you for your understanding and patience during this time. I am committed to ensuring that this situation does not affect my future performance.

Warm regards,

[Your Full Name]
[Your Position/Grade and Section]
[Your Contact Information]

Subject: Explanation for Absence on [Date]

Dear [Teacher’s/Manager’s Name],

I am writing to provide an explanation for my absence on [date]. Unfortunately, I was unable to attend [school/class/meeting] due to [brief reason such as a family emergency, sudden illness, etc.]. I regret missing important discussions and activities.

To ensure I stay on track, I am committed to reviewing the materials covered during my absence and completing any necessary make-up assignments. Please let me know if there is anything further I need to address.

Thank you for your understanding.

Sincerely,
[Your Name]
[Class/Section, if applicable]

Subject: Medical Absence on [Date] Due to Illness

Dear [Supervisor’s/Professor’s Name],

I am writing to inform you that I was unable to [attend work/classes] on [date] due to an illness. I was experiencing [brief description of symptoms, e.g., severe migraine, high fever], which required me to rest and recover at home as per my doctor’s advice.

I have attached a medical certificate from [doctor’s name or clinic] to verify my condition. I understand the impact of my absence and am committed to catching up on all missed work. I plan to [outline steps, e.g., meet with colleagues to review what I missed, submit any pending assignments by [date]].

Thank you for your understanding. Please let me know if there’s anything specific you need from me.

Sincerely,
[Your Full Name]
[Your Position or Student ID]
[Your Contact Information]

Subject: Justification for Absence on [Date]

Dear [Principal’s/Teacher’s Name],

I am writing to explain my absence from school on [date]. Due to [specific reason, e.g., a family emergency that required immediate attention, a scheduled medical procedure that could not be postponed], I was unable to attend classes.

I am fully aware of the importance of regular attendance and am eager to make up for any missed lessons or assignments. I have already reached out to classmates to obtain notes and will dedicate extra time to ensure I am prepared for upcoming classes.

Please accept my sincere apologies for any inconvenience my absence may have caused. Your support and guidance are greatly appreciated.

Respectfully,
[Your Name]
[Grade/Class and Section]
[Your Contact Information]

Subject: Request for Excused Absence on [Date]

Dear [Professor’s/Instructor’s Name],

I hope you’re doing well. I am writing to request that my absence from your class on [date] be excused. I was unable to attend due to [reason, e.g., a significant personal matter, participation in an important extracurricular event relevant to my academic goals].

Understanding the value of your lectures, I have already [actions taken, e.g., reviewed the lecture slides, scheduled a meeting with a classmate to discuss what I missed]. If there are any additional materials or assignments I should focus on, please let me know.

I appreciate your time and understanding. I am committed to maintaining my academic performance and participation in your class.

Best regards,
[Your Full Name]
[Student ID/Class Information]
[Your Contact Information]

Subject: Student Absence on [Date] Due to [Reason]

Dear [Teacher’s/Professor’s Name],

I am writing to inform you that I, [Your Name], was unable to attend [class/course name] on [date]. The reason for my absence was [specific reason, e.g., a severe case of food poisoning, attending a national science competition].

I understand the importance of your lectures and regret missing the valuable insights shared during the class. To ensure I remain up-to-date, I have already [actions taken, e.g., obtained the lecture notes from a classmate, started reviewing the relevant textbook chapters].

If there are any assignments or activities I missed that require immediate attention, please let me know. I am committed to maintaining my academic standing and will make every effort to compensate for the missed class.

Thank you for your understanding and support.

Sincerely,
[Your Full Name]
[Student ID/Enrollment Number]
[Your Contact Information]

Subject: Notification of Absence from School on [Date]

Dear [Principal’s/Headmaster’s Name],

I am writing to notify you of my absence from school on [date]. Due to [specific reason, such as a religious observance, participation in an athletic competition at the state level], I was unable to attend classes.

I recognize the importance of consistent attendance and the impact it has on my educational progress. To minimize any negative effects, I plan to [outline steps, e.g., meet with my teachers to discuss missed material, complete any assignments that were given during my absence].

I appreciate your consideration and am grateful for the opportunities provided by the school to pursue both academic and extracurricular interests.

Respectfully,
[Your Name]
[Grade and Section]
[Your Contact Information]

Subject: Formal Request for Excused Absence on [Date]

Dear [Supervisor’s/HR Manager’s Name],

I am writing to formally request an excused absence from work on [date]. The reason for this request is [state the reason, e.g., a scheduled medical procedure, an important legal appointment that cannot be rescheduled].

I have arranged for my responsibilities to be covered during my absence by [colleague’s name], who is fully briefed on my current projects. I will also be available via [email/phone] should any urgent matters arise that require my input.

Please let me know if you require any additional information or documentation to process this request. I value my position at [company name] and am committed to ensuring a smooth workflow despite my brief absence.

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Position/Department]
[Your Contact Information]

Subject: Explanation for [Child’s Name]’s Absence on [Date]

Dear [Teacher’s Name],

I am writing to explain the absence of my child, [Child’s Name], from school on [date]. [He/She] was unable to attend due to [reason, e.g., a high fever and flu symptoms, a family event that required our out-of-town travel].

As [Child’s Name] values [his/her] education, we have ensured that [he/she] stays up-to-date with schoolwork. We have already [actions taken, e.g., reviewed the homework assignments posted online, scheduled time with a tutor to cover missed material].

Please let us know if there are any additional assignments or activities that [Child’s Name] needs to complete. We appreciate your understanding and support in helping [him/her] remain on track academically.

Warm regards,
[Your Full Name]
[Parent/Guardian of [Child’s Name]]
[Your Contact Information]

Subject: Absence on [Date] Due to Medical Condition

Dear [Teacher’s/Professor’s Name],

I am writing to inform you that I was unable to attend [class/course] on [date] due to experiencing severe dysmenorrhea. This condition caused significant discomfort and made it difficult for me to participate in regular activities.

I have consulted with my healthcare provider, who recommended rest during this period. I understand the importance of attending your classes and am committed to catching up on any missed lectures or assignments. I plan to [actions planned, e.g., review the recorded lecture if available, meet with classmates to discuss the material covered].

If there are any specific tasks or readings you recommend I focus on, please let me know. Thank you for your understanding and consideration of my situation.

Sincerely,
[Your Full Name]
[Student ID/Class Information]
[Your Contact Information]

Subject: Absence on [Date] Due to High Fever

Dear [Teacher’s/Manager’s Name],

I am writing to inform you that I was unable to [attend school/work] on [date] due to a high fever. I began experiencing symptoms the night before, including [briefly mention symptoms, e.g., chills and body aches], which made it impossible for me to perform my duties effectively.

I sought medical attention, and my doctor advised me to rest until my fever subsided. I have attached a copy of the medical certificate for your reference. I understand the importance of my responsibilities and am committed to catching up on any missed work.

Upon my return, I plan to [outline steps, e.g., meet with colleagues to discuss missed projects, request any assignments or notes from classmates] to ensure I am up-to-date.

Thank you for your understanding and consideration.

Warm regards,
[Your Full Name]
[Your Position/Grade and Section]
[Your Contact Information]

Subject: Absence Due to Severe Stomach Ache on [Date]

Dear [Instructor’s/Supervisor’s Name],

I hope this message finds you well. I am writing to explain my absence on [date]. Early that morning, I was afflicted with a severe stomach ache accompanied by nausea. These symptoms prevented me from [attending class/coming to work], as I was in significant discomfort.

I consulted with my healthcare provider, who recommended that I rest and stay hydrated. To ensure a swift recovery, I followed their advice and am now feeling better.

I understand that my absence may have caused inconvenience, and I apologize for any disruption. I am eager to catch up on any missed material and would appreciate guidance on assignments or tasks I need to complete.

Thank you for your empathy and support.

Sincerely,
[Your Full Name]
[Your Position/Student ID]
[Your Contact Information]

Subject: Notification of Jury Duty Summons on [Date(s)]

Dear [Manager’s/Professor’s Name],

I am writing to inform you that I have been summoned for jury duty starting on [date]. As a citizen, I am obligated to fulfill this civic responsibility, and I anticipate that it may require my absence from [work/classes] for [estimated duration, e.g., several days, up to two weeks].

I have attached a copy of the jury summons for your records. During my absence, I am willing to [propose solutions, e.g., work remotely when possible, stay in contact via email for urgent matters]. I have also coordinated with [colleague’s name/classmate’s name] to ensure that my duties are covered and that I remain informed about any important developments.

Please let me know if there are any specific arrangements or documentation you require. I appreciate your understanding and support as I undertake this civic duty.

Kind regards,
[Your Full Name]
[Your Position/Department or Student ID/Class Information]
[Your Contact Information]

Subject: Explanation for [Child’s Name]’s Absence on [Date]

Dear [Teacher’s Name],

I am writing to inform you that my child, [Child’s Name], was absent from school on [date]. The reason for [his/her] absence was [specific reason, e.g., a dental appointment that was scheduled months in advance, a family matter that required our immediate attention].

We understand the importance of consistent attendance for [Child’s Name]’s academic progress. To ensure [he/she] does not fall behind, we have planned to [actions taken, e.g., review the missed homework, arrange a meeting with you to discuss make-up work].

Please let us know if there are any assignments or materials we should focus on. We appreciate your dedication to [Child’s Name]’s education and are committed to supporting [his/her] learning at home.

Thank you for your understanding.

Sincerely,
[Your Full Name]
[Parent/Guardian of [Child’s Name]]
[Your Contact Information]

Subject: Absence from School on [Date(s)] Due to Family Travel

Dear [Principal’s/Teacher’s Name],

I am writing to inform you that [I/my child, [Child’s Name]] will be absent from school from [start date] to [end date] due to [reason for travel, e.g., a family reunion, an important cultural event overseas].

This travel opportunity is significant for [me/my family] because [briefly explain, e.g., it allows us to connect with relatives we haven’t seen in years, it is a rare chance to experience our cultural heritage firsthand].

I recognize the impact that missing classes can have on academic progress. To mitigate this, I [or my child] plan to [proposed plan, e.g., complete assignments in advance, keep up with coursework online if available]. I am also willing to coordinate with you to ensure all necessary work is completed in a timely manner.

Please let me know how we can best accommodate this absence without hindering academic responsibilities. Your guidance is greatly appreciated.

Thank you for your consideration.

Respectfully,
[Your Full Name]
[Your Position/Parent of [Child’s Name]]
[Your Contact Information]

Subject: Medical Excuse for Absence on [Date]

Dear [Manager’s Name],

I am writing to provide documentation for my absence from work on [date]. I consulted with Dr. [Doctor’s Full Name] due to [brief mention of condition, e.g., a persistent migraine, acute back pain], which impeded my ability to perform my duties effectively.

Dr. [Last Name] has recommended that I take [number of days] days off from work to recover fully. I have attached the official medical certificate for your records.

I understand the importance of my role within our team and have arranged for [colleague’s name] to handle any urgent matters during my absence. I am committed to ensuring a smooth workflow and will be available via [email/phone] if needed.

Thank you for your understanding and support. I look forward to returning to work and resuming my responsibilities.

Best regards,
[Your Full Name]
[Your Position/Department]
[Your Contact Information]

Subject: Medical Absence Verification for [Your Name]

To Whom It May Concern,

This letter serves to confirm that [Your Full Name] was under my care on [date] due to a medical condition that necessitated absence from [work/school]. [He/She] was experiencing [brief description, e.g., symptoms consistent with influenza, a severe allergic reaction], which required [rest/medication/limited activity].

I advised [him/her] to take [number of days] days off to recover fully and prevent any potential complications or transmission to others.

If you have any questions or require further information, please feel free to contact my office.

Sincerely,
Dr. [Doctor’s Full Name]
[Medical Practice Name]
[Contact Information]
[Doctor’s Signature]

Subject: Request for Leave on [Date] Due to Urgent Personal Matter

Dear [Supervisor’s Name],

I am writing to request a leave of absence on [date] due to an important personal matter that requires my immediate attention. I understand that this request comes on short notice, and I apologize for any inconvenience it may cause.

To ensure that my absence does not adversely affect our team’s progress, I have [proposed solution, e.g., completed all my pending tasks, briefed [colleague’s name] on ongoing projects].

I am committed to my responsibilities at [company name] and will make every effort to minimize the impact of my absence. I will be reachable via [email/phone] should any urgent issues arise.

Thank you for your understanding and consideration of my situation.

Sincerely,
[Your Full Name]
[Your Position/Department]
[Your Contact Information]

Subject: Absence on [Date] Due to Family Emergency

Dear [Teacher’s/Manager’s Name],

I am writing to inform you that I was unable to [attend class/report to work] on [date] because of a family emergency. A [briefly describe, e.g., close family member was hospitalized, urgent situation arose that required my presence], and I had to attend to the matter immediately.

I understand the importance of my commitments and apologize for any inconvenience my sudden absence may have caused. I am prepared to [actions planned, e.g., catch up on missed assignments, work extra hours to stay on schedule].

Please let me know if there’s any additional information you need or specific tasks I should prioritize upon my return.

Thank you for your compassion and support during this challenging time.

Warm regards,
[Your Full Name]
[Your Position/Grade and Section]
[Your Contact Information]

Subject: Apology for Missing Class on [Date]

Dear Professor [Last Name],

I hope this email finds you well. I am writing to apologize for missing your class on [date]. Due to [specific reason, e.g., a sudden transportation issue, a personal matter that I had to address urgently], I was unable to attend.

I genuinely value your lectures and the insights you provide. To ensure I do not fall behind, I have already [actions taken, e.g., reviewed the lecture materials uploaded online, arranged to meet with a classmate to go over the notes].

If there are any assignments or readings I need to complete to stay current, please let me know. I am committed to maintaining my academic performance in your course.

Thank you for your understanding, and I look forward to attending the next class.

Best regards,
[Your Full Name]
[Student ID/Year and Major]
[Your Contact Information]

Subject: Absence on [Date] Due to Severe Headache

Dear [Teacher’s/Manager’s Name],

I hope you’re doing well. I’m writing to explain my absence from [class/work] on [date]. Early that morning, I began experiencing an intense headache that significantly impaired my ability to concentrate and perform my usual tasks.

I took the necessary measures to alleviate the pain, including rest and over-the-counter medication, but unfortunately, the headache persisted throughout the day. I understand the importance of my attendance and regret any inconvenience my absence may have caused.

To ensure I stay on track, I plan to [actions planned, e.g., review the materials covered during my absence, coordinate with colleagues to catch up on missed work]. Please let me know if there are any specific assignments or tasks I should prioritize.

Thank you for your understanding. I am committed to resuming my responsibilities promptly and effectively.

Sincerely,
[Your Full Name]
[Your Position/Grade and Section]
[Your Contact Information]

Subject: Request for Excused Absence on [Date]

Dear [Supervisor’s Name],

I am writing to request an excused absence from work on [date]. Due to [specific reason, e.g., a personal matter that requires my immediate attention, an unexpected family obligation], I will be unable to report to the office on that day.

I have ensured that my responsibilities will be managed in my absence. [Colleague’s Name] has kindly agreed to cover any urgent matters, and I will be available via [email/phone] should any questions arise.

I understand the impact that absences can have on our team’s workflow and will make every effort to minimize any inconvenience. Upon my return, I am prepared to work diligently to stay on top of all projects.

Thank you for your consideration and understanding.

Best regards,
[Your Full Name]
[Your Position/Department]
[Your Contact Information]

Subject: Absence on [Date] Due to Illness

Dear [Teacher’s/Manager’s Name],

I hope this message finds you well. I am writing to inform you that I was unable to [attend class/report to work] on [date] because I was not feeling well. I experienced [briefly describe symptoms, e.g., persistent dizziness and fatigue], which made it difficult for me to perform my usual duties.

As health is paramount to effectively contributing to [class/work], I took the day to rest and recover. I am now feeling much better and am ready to resume my responsibilities.

To ensure I do not fall behind, I plan to [actions planned, e.g., meet with classmates to discuss what I missed, review all emails and complete any pending tasks promptly]. Please let me know if there are specific assignments or updates I should be aware of.

Thank you for your understanding and support.

Warm regards,
[Your Full Name]
[Your Position/Student ID]
[Your Contact Information]

Subject: Absence on [Date] Due to Medical Reasons

Dear [Teacher’s Name],

I am writing to explain my absence from school on [date]. I was experiencing severe menstrual discomfort, including [symptoms such as cramps and nausea], which made it challenging for me to attend classes and participate effectively.

I took the day to rest and manage the symptoms, following my doctor’s recommendations for such occurrences. I understand the importance of regular attendance and am committed to keeping up with my studies.

To stay current, I have already [actions taken, e.g., contacted classmates for notes, reviewed the assigned readings for the day]. If there are any specific assignments or materials I need to focus on, please let me know.

Thank you for your understanding and consideration.

Sincerely,
[Your Full Name]
[Grade and Section]
[Your Contact Information]

Subject: Explanation for Dress Code Non-Compliance on [Date]

Dear [Teacher’s/Principal’s Name],

I am writing to apologize for not wearing the required school uniform on [date]. Due to [reason, e.g., an unexpected issue with my uniform being damaged, laundry complications that left me without a clean uniform], I was unable to adhere to the dress code policy.

I understand the importance of following school regulations and the role they play in promoting a sense of community and discipline. I assure you that this was an isolated incident and have taken steps to prevent it from happening again, such as [actions taken, e.g., having an additional uniform set, ensuring timely laundering of my uniforms].

Please accept my sincere apologies for any inconvenience or disruption this may have caused. I am committed to upholding the school’s standards moving forward.

Respectfully,
[Your Full Name]
[Grade and Section]
[Your Contact Information]